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Join the Unbottleneck Talent Community – Executive Assistants

Cape Town, South Africa (Remote)

Unbottleneck is a Remote Staffing as a Service (RSaaS) platform specializing in connecting clients to a thoroughly vetted global network of highly skilled professionals who are hand-picked for their valuable industry-relevant experience.

We’re always on the lookout for world-class Executive Assistants, and in our fully remote roles, you'll be a trusted right-hand to executives, managing calendars, coordinating across departments, handling sensitive communications, and keeping operations running efficiently. This is an ideal position for someone who thrives in a fast-paced environment, communicates with clarity, and has a keen eye for detail.

Key Responsibilities:

Provide high-level administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.
Draft and manage internal and external communications, including emails, contracts, NDAs, and other official documentation.
Coordinate cross-functional meetings, manage logistics, and ensure timely follow-ups across multiple time zones.
Organize and maintain records, databases, and filing systems, ensuring information is up to date and confidential data is handled securely.
Monitor task progress and manage executive workflows, escalating issues where necessary.
Liaise with internal teams and external stakeholders, including clients and vendors, on behalf of executives.
Anticipate the needs of leadership and proactively solve problems before they arise.

What We’re Looking For:

3+ years of experience supporting C-level executives or senior leadership.
Strong organizational and multitasking skills with meticulous attention to detail.
Excellent written and verbal communication abilities.
High level of discretion and professionalism in handling confidential information.
Tech-savvy with proficiency in productivity tools, scheduling systems, and virtual collaboration platforms.
Proactive, resourceful, and adaptable to shifting priorities.
Previous experience working with a US client is a plus, but not essential.

Other Requirements:

Excellent WIFI (minimum 50 -100Mbps speed)
Own Laptop or desktop computer
External Monitor
Sufficient backup power supply for power outages
Good quality headset with a built-in microphone
Working hours are Monday to Friday (US Time Zones)