Virtual Administrative Assistant & Content Creator (Fully remote for US-based client)

Remote, South Africa (Remote)

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We are seeking a dedicated and proactive Executive Administrative Assistant to become an integral part of our client's team! In this role, you will provide comprehensive support to a business executive. The ideal candidate will possess exceptional administrative competencies, a keen eye for detail and critical thinking with the ability to anticipate needs and act accordingly over time. 


Duties and Responsibilities

  • Organize and schedule meetings and appointments, ensuring efficient time management.
  • Coordinate project management activities and online events to ensure seamless execution.
  • Work closely with the CEO, ensuring he is well-informed of critical decisions requiring his input.
  • Maintain and manage contact lists, initiate phone calls, and handle correspondence efficiently.
  • Draft letters and documents, contributing to professional and clear communication.
  • Manage email correspondences effectively, acting as an extension of the CEO.
  • Engage in reading, researching, collecting, and analyzing information to support decision-making processes.
  • Assist in the preparation and delivery of regularly scheduled reports, ensuring accuracy and timeliness.
  • Develop and maintain a comprehensive online filing system for easy access and organization.
  • Undertake general administrative tasks to support daily operations.
  • Provide steadfast support to the CEO, facilitating his ability to lead effectively.
  • Basic content creation for social media platforms and website updates.
  • Basic video editing skills to create content from online events and webinars.


Requirements and Qualifications

  • At least 3 years of proven experience in an Executive or Administrative Assistant role.
  • Basic content creation for social media platforms and website updates is a must.
  • Basic video editing skills to create content from online events and webinars are a must.
  • Experience with Wordpress and website updates are required.
  • Comprehensive knowledge of office management systems and procedures.
  • A strong sense of ownership and pride in personal performance and its impact on the company’s success.
  • Excellent critical thinking and problem-solving skills.
  • The ability to prioritize tasks effectively, especially under tight deadlines.
  • Proactive thinking with the ability to anticipate needs and act accordingly over time.
  • A collaborative team player.
  • Exceptional time-management skills.
  • Outstanding interpersonal and communication skills.
  • Proficiency in MS Office and G-Suite and a strong attention to detail.
  • The capability to multi-task and maintain high levels of organization.
  • Experience using Monday.com is a plus.


Other Requirements

  • A reliable high-speed fiber internet connection (minimum 75-100Mbps).
  • A personal laptop or desktop computer, and an external monitor.
  • A sufficient backup power supply to manage potential power outages.
  • A high-quality headset with a built-in microphone.
  • Flexibility to work hours that align with the client's time zone (CST).


We offer a unique opportunity for a driven and detail-oriented professional to make a meaningful contribution to our client's team. If you possess a strong administrative background, are passionate about efficiency and effectiveness, and are ready to embrace the challenges of supporting high-level operations, your skills could be exactly what they need. Apply now to embark on a rewarding career path where your efforts will be valued and make a significant impact.

 


Virtual Administrative Assistant & Content Creator (Fully remote for US-based client)

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Virtual Administrative Assistant & Content Creator (Fully remote for US-based client)

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