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Virtual Executive Assistant (Fully Remote for US-Based Client)

Cape Town, South Africa (Remote)

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We’re looking for a highly experienced and tech-savvy Executive Assistant to provide dedicated support to our executive leadership team, including the CEO, CFO, and other senior stakeholders. In this fully remote role, you’ll play a critical part in ensuring the day-to-day operations of our leadership team run smoothly and efficiently.

You’ll manage executive calendars, coordinate complex travel logistics, handle high-level communications, and support seamless virtual collaboration across time zones.

Key Responsibilities

Provide dedicated executive support to C-suite leaders, ensuring smooth day-to-day operations.
Oversee and maintain complex calendars, coordinating meetings and appointments across multiple time zones.
Schedule and facilitate virtual meetings, including booking digital meeting spaces and ensuring seamless tech integration.
Draft, format, and proofread high-level correspondence, presentations, and internal reports.
Serve as the primary point of contact between executives and internal teams, clients, and external partners.
Maintain strict confidentiality and handle sensitive information with a high degree of discretion.
Monitor and follow up on key initiatives, deadlines, and deliverables to keep leadership aligned and on track.
Manage the inboxes, prioritizing, responding to, and flagging important messages, while maintaining an organized and streamlined communication process.
Take on various one-off projects as assigned by the CEO, managing these tasks independently, meeting deadlines, and ensuring that deliverables are met with high standards.

What We're Looking For

5+ years of experience as an Executive Assistant or in a high-level administrative support role.
Outstanding organizational and multitasking skills, with the ability to prioritize effectively in fast-paced environments.
Clear, professional, and responsive communication style - both written and verbal.
Proficient with calendar management tools and project/CRM platforms (e.g., Google Calendar, Asana, Salesforce).
Confident using communication tools like Zoom, Slack, and similar platforms.
Sharp attention to detail paired with a proactive, problem-solving approach.
High level of discretion and sound judgment when handling sensitive and confidential information.

Other Requirements

High-speed fiber internet (minimum 50–100 Mbps).
Own laptop/desktop with external monitor.
Stable backup power supply.
Quality headset with a built-in microphone.
Availability: Monday–Friday during U.S. time zones.